Skip to content

Studio Knowledge Sharing Plan - Draft

Core Infrastructure

  1. Documentation Hub

    • Documentation Website: Main knowledge base with search functionality
      • Sections: 3D Art | Material Art | Technical Art | Level Design
      • Formats: How-to guides, troubleshooting, tool manuals
    • Google Drive: Shared folders for:
      • /Asset_Libraries
      • /Tool_Scripts
      • /Level_Prototypes
      • /Tutorial_Videos

  2. Coordination & Communication

    • Monday.com Board: "Knowledge Sharing" board with:
      • Tips pipeline | Help requests | Mentorship tracking
    • Discord Channels:
      • #3d-art-tips | #material-help | #tool-dev | #level-design
      • #knowledge-announcements (broadcast channel)

Expert Forum

The expert forum will consist of a knowledge coordinator and one expert for each subject area from each studio. The purpose of this forum is to provide a quick platform for communication and knowledge sharing.

Roles and Responsibilities

  • Knowledge Coordinator: Ensures all knowledge is documented and delivered to those who need it. Manages the expert forum and oversees the documentation process.
  • Subject Experts: Provide expertise in their respective areas, participate in discussions, and contribute to the documentation process.

Knowledge Flows

alt text

Scenario 1: Sharing a Quick Tip

(Example: Office studio's Blender optimization trick)

  1. Document (Gaya-Documentation)
  2. Create MkDocs page in /3d-art/tips

  3. Upload demo video to Google Drive /Tutorial_Videos

  4. Notify (Discord) 

    @Remote-3D-Lead Posted new #blender tip!  
🎮 "Retopology Shortcut" → [doc Link]  
Test by Fri & react ✅/❌

  5. Validate

  6. Others comment on MkDocs page

  7. Update Monday.com "Tips Pipeline" status

  8. Archive

  9. Move to MkDocs/3d-art/approved-tips
  10. Add to monthly newsletter

Scenario 2: Requesting Help

(Example: Remote studio's Substance Painter issue)

  1. Create Ticket

  2. Monday.com "Help Requests" board:

    [URGENT] Texture seams in Substance Painter

    • Attach project files from Google Drive
    • Tag @Material-Art-Leads

  3. Coordinate Fix

  4. Discord voice channel #material-help: 
    @Office-Material-Team Join live debug session  
🕒 Today 2PM UTC | Screen share ready

  5. Collaborative fix documented in Google Doc

  6. Implement Solution

  7. Update Monday.com ticket with:
    Fix verified
    [document Solution Page]

  8. Prevent Repeat

  9. Add to MkDocs/material-art/common-issues
  10. Create quick-reference cheatsheet

Tool-Specific Setup Guide

Documenatation Structure

docs/  
├─ 3d-art/  
│  ├─ blender-guides.md  
│  └─ approved-tips/  
├─ material-art/  
│  ├─ substance-painter.md  
│  └─ texture-troubleshooting/  
├─ technical-art/  
│  └─ shared-tools/  
└─ level-design/  
   └─ prototyping-guides/

Monday.com Board Setup

Group Columns Statuses
Tips Pipeline Type, Studio, Impact Draft → Approved
Help Requests Priority, Due Date Open → Resolved
Mentorships Skill Area, Frequency Active → Completed

Discord Channel Rules

  • #3d-art-tips: Post only verified documentation links
  • #material-help: Use thread-per-issue
  • Pin workflow diagrams in each channel

alt text

Maintenance

  1. Weekly

    • Knowledge leads inspect documentation links
    • Clean Google Drive, check for duplicates and unnecessary files

  2. Monthly

    • Review Monday.com stats:
      • Avg. resolution time
      • Most-used knowledge sections
    • Award "Knowledge MVP" in #announcements

  3. Quarterly

    • Archive old documentation pages
    • Update Google Drive folder structure
    • Refresh Discord pinned messages